Recrofy Copilot: your AI recruiting assistant that knows your entire pipeline, and acts on it
Ask Recrofy who your strongest candidate is. Tell it to move them to interview, draft the follow-up email, and trigger the approval chain. One conversation. Zero tab-switching.
Not just answers, actions.
Available on Growth and Scale plans · Context-aware across all roles · Every action audit-logged
5 years in distributed systems, cleared technical screen. Retention forecast 91% at 12 months.
Meera Shah (Fit 88) is close but has a 6-month tenure flag in her last role.
Draft ready for your review. Want to send it?
Your hiring data is all there. The problem is getting to it.
Every recruiter knows the feeling. You have 14 open roles, 340 candidates across various stages, three approval chains pending, and a hiring manager asking for an update in 20 minutes. The data you need exists, somewhere in your ATS, spread across jobs, candidates, stages, and activity logs. Getting to it means opening seven tabs, cross-referencing manually, and summarising from memory.
Recrofy is not a chatbot. It is not a search bar. It is a context-aware AI layer that holds the complete state of your hiring, every job, every candidate, every stage, every score, every approval, and lets you interact with that data the way you would interact with your smartest recruiting colleague. Ask it anything. Tell it to do something. Get back an answer or a confirmation in seconds. The average Recrofy user on Growth or Scale who uses Recrofy saves 45 minutes per day on status checks, candidate summaries, and manual data operations.
Two modes. One conversation.
Recrofy operates in Query and Action modes, switching between them naturally within the same conversation.
Ask anything about your hiring
Recrofy reads your live pipeline state: job data, candidate scores, PIE signals, stage history, interview feedback, approval status. Then it answers in plain English.
Tell Recrofy to do something
Recrofy does not just surface information. It executes. Move candidates, draft emails, generate scorecards, trigger approval chains. Every action confirmed and logged.
Everything Recrofy can answer and do, across your entire hiring operating system
Eight capabilities built for the full recruiting workflow, from pre-call candidate prep to cross-role board reporting.
Candidate intelligence queries
Ask Recrofy for a candidate summary before a call and get fit score, PIE score, stage history, interview feedback summary, recruiter notes, and comparative rank within the role's pool, in under 30 seconds. Everything you need to walk into a conversation prepared, without opening a single tab. This is the query most recruiters run first thing every morning and last thing before every call.
Pipeline health summaries
Recrofy reads across every open role simultaneously and generates cross-role intelligence: which roles are on track, which are stalled, which stages have the highest drop-off, and where approval velocity is slowing down hiring. The kind of board-ready pipeline summary that used to take an hour of manual reporting now takes a single query. Role-by-role breakdown included, no filters needed.
Candidate comparison
Ask Recrofy to compare the top three candidates for a role and get a plain-English narrative comparing fit score, PIE score, experience depth, and key differentiators, with a recommendation. Not a raw score table. An actual comparison you can paste into a Slack message to the hiring manager. This is one of the highest-value queries for shortlist decisions and offer conversations.
Bulk pipeline actions
Instruct Recrofy to move all candidates above 85 fit score to the interview stage, or reject all candidates below 50 who have been in screening for more than 10 days. Recrofy executes bulk operations across your pipeline in seconds, confirms what it did, and logs every change. Actions that used to require clicking through 30 candidate profiles, done in one instruction. This is where the time savings are most dramatic.
Communication drafting
Recrofy drafts personalised candidate emails using name, role, and stage context. Ask it to draft rejection emails for the 12 candidates in screening waiting over a week, and it produces 12 personalised drafts ready for your review. The recruiter approves before anything is sent. Candidate experience is maintained without the admin overhead. Recrofy never sends directly.
Interview scorecard generation
Before any interview, Recrofy pulls the JD, the candidate's resume, and your role criteria to generate a structured scorecard pre-loaded with the dimensions most relevant to the role. Interviewers walk in with a framework, not a blank page. This reduces the quality gap between experienced and first-time interviewers, and makes feedback more structured and comparable across a hiring cohort.
Approval chain management
Trigger an approval chain, check who still has not approved, surface blockers, and get the full approval status across all pending offers in one query. Recrofy removes the recruiter's least favourite task: chasing stakeholders for sign-off. Ask it who still needs to approve the senior designer offer. Get an answer in two seconds instead of two emails.
Recrofy Quick Actions
For fast, low-context queries, Recrofy Quick Actions are available as a persistent command bar throughout the product, not just in the full Copilot panel. Best candidate for this role? Pipeline status this week? Who's pending approval? Quick Actions use a smaller context window and lower credit cost, designed for the 30-second check-ins that happen dozens of times a day. They are the fastest path to pipeline awareness in any ATS on the market.
How Recrofy works inside Recrofy
Four steps from opening the panel to a completed action, logged and confirmed.
Recrofy Copilot loads your pipeline context automatically
When you open the Recrofy panel, it has already loaded the live state of your hiring: all open jobs, all candidates, all stages, all scores, all approvals. No configuration. No training. It knows your pipeline the moment you open it.
Ask a question or give an instruction
Type in plain English. No commands, no syntax, no Boolean strings. 'Who should I interview next?' is a valid Recrofy query. So is 'Move the top 5 candidates from the Backend role to interview and send Rahul a summary.'
Recrofy Copilot answers or acts
Query mode returns a synthesised answer with source data: candidate names, scores, stage history, and a plain-English recommendation. Action mode executes the instruction, confirms what was done, and updates your pipeline in real time.
Every action is logged to the audit trail
Every Recrofy Copilot action, candidate move, email draft, approval trigger, stage update, is written to the Recrofy audit log with your instruction as the trigger and a timestamp. Full traceability, always. Important for compliance and for understanding what changed and why.
Recrofy vs other AI copilots in ATS software
Every major ATS now has an AI assistant. The difference is in what they can actually do.
| Capability | Recrofy | iCIMS Copilot | Ashby Assistant | Workable |
|---|---|---|---|---|
| Query candidates | Full pipeline context | Candidate-level | Candidate-level | Advisory |
| Cross-role pipeline intelligence | All roles | No | Limited | Limited |
| Bulk pipeline actions | Yes | No | Single candidate | No |
| Communication drafting | Yes | JDs only | Yes | No |
| Approval chain actions | Yes | No | No | No |
| Scorecard generation | Yes | Interview Qs only | No | No |
| Audit log on all actions | Yes | Partial | Yes | No |
| Startup-friendly pricing | Growth plan $49/mo | Enterprise only | Mid-market | SMB |
Comparison based on publicly available feature documentation as of May 2026. Features subject to change.
Recrofy is built for every person in the hiring loop
Recruiters managing multiple roles
Managing 8 open roles simultaneously means constant context-switching. Recrofy gives you a single command point across all of them. No more opening 8 pipelines to build a status update. Ask one question, get the cross-role view. Then act on it without leaving the panel. This is the primary daily workflow for recruiters handling high requisition volumes in talent acquisition.
Hiring managers who need to decide fast
Before an interview. Before an offer discussion. During a calibration meeting. Recrofy gives hiring managers the full candidate picture in 30 seconds, fit score, PIE signals, stage history, interview feedback summary, without needing a briefing call with the recruiter. Teams report 3x faster decision time for hiring managers who use Recrofy-generated candidate summaries vs reading full profiles manually.
HR leaders who need pipeline visibility
Board update. Executive review. Quarterly hiring report. Recrofy generates cross-role pipeline intelligence on demand, role health, stage drop-off, approval velocity, sourcing quality by channel. The kind of summary that used to require a manual pull from every job record now takes a single query. This is the reporting use case that makes HR leaders the most vocal advocates for Recrofy on their teams.
What Recrofy users report
"I asked Recrofy to move all candidates above 85 to interview stage and draft personalised emails for everyone below 50 who had been waiting over a week. It did both in under 30 seconds. That used to be two hours of work."
What Recrofy doesn't do, and why that matters
Being specific about limitations builds credibility for the things Recrofy actually does.
Recrofy does not make hiring decisions
Recrofy surfaces intelligence and executes instructions. Every hire is a human call. Recrofy can tell you who is most qualified and most likely to stay, but the decision to make an offer belongs to the hiring team, always.
Recrofy does not contact candidates directly
Recrofy drafts communications for recruiter review before anything is sent. The recruiter approves every outbound message. Candidate experience is maintained with full human oversight at every touchpoint.
Recrofy does not score resumes
Resume fit scoring is handled by Recrofy's AI screening engine. Recrofy interprets and acts on those scores. It can tell you who ranked highest and why, but the scores themselves come from the dedicated screening layer.
Recrofy does not operate on assumptions
Every answer Recrofy gives is sourced from your live pipeline data. If the information is not in Recrofy, Recrofy says so. It does not fill gaps with guesses or hallucinate candidate details.
Frequently asked questions about Recrofy Copilot
What is Recrofy Copilot?
Recrofy Copilot is the AI recruiting assistant built into Recrofy. A conversational AI layer that answers questions about your hiring and executes actions across your pipeline. It operates on live data: all jobs, candidates, stages, scores, and approvals in real time.
How is Recrofy different from a standard AI chatbot?
Most AI chatbots in ATS tools answer questions about individual candidates using resume data. Recrofy operates on your full pipeline state across every role and can execute actions, moving candidates, drafting emails, generating scorecards, and triggering workflows in a single instruction.
Does Recrofy take actions automatically, or does it wait for approval?
Recrofy always confirms what it is about to do before executing. For bulk actions, it shows you what will be affected before confirming. Every action is logged to the audit trail with your instruction as the trigger and a timestamp. Nothing happens without your explicit instruction.
Which Recrofy plan includes Recrofy Copilot?
Recrofy Copilot is available on Growth ($49/month) and Scale ($149/month) plans. Quick Actions are included on Growth. Full conversational Recrofy with cross-role pipeline intelligence is on both Growth and Scale.
How does Recrofy use credits?
Recrofy queries use 3,000 to 8,000 tokens depending on context size. Quick Actions (pipeline status, best candidate) cost less. Full pipeline summaries and multi-candidate comparisons use larger context. Credit usage is logged per query in your billing dashboard.
Is Recrofy safe to use for candidate data under GDPR?
Yes. Recrofy operates entirely within Recrofy's infrastructure. No candidate data leaves your workspace and Recrofy does not train on your data. Every action is logged with a timestamp for full audit traceability. See our Security page for full details.
How does Recrofy compare to Ashby Assistant or iCIMS Copilot?
Recrofy's key differentiators: cross-role pipeline intelligence (not just candidate-level context) and action execution (not just Q&A). iCIMS Copilot focuses on content generation. Ashby Assistant is strong on candidate-level Q&A. Recrofy combines both at startup pricing on Growth.
Stop looking for information across 8 tabs. Just ask Recrofy.
Whether you need a candidate summary in 30 seconds, a cross-role pipeline report for the board, or a bulk action across 50 applicants, Recrofy is ready in the same panel you're already working in.