Approval workflows that keep
offers moving forward
Route offers through custom approval chains. Finance, legal, executive, whoever needs to sign off, Recrofy makes it one click and one notification.
Offer approvals via email chains are a liability
Offer approvals managed through email threads have no accountability, no audit trail, and no way to know if the right person saw the right information. One overlooked reply, and your offer is stale, or your candidate has already accepted elsewhere.
Designed for structured hiring teams
Whether you have two approval stages or six, Recrofy routes every decision to the right person, automatically.
Multi-stage approval chains
Route every hire through as many approval stages as you need. HR → Hiring Manager → Finance → CEO, your call.
Email-based approvals
Approvers can approve or reject directly from their email notification. No login required for occasional reviewers.
Full audit trail
Every approval, rejection, and comment is timestamped and logged. Compliance and post-mortem reviews are always covered.
How it works
Configure once. Run automatically on every hire, forever.
Define your approval chain
In settings, create a workflow: who reviews at each stage, in what order, and what conditions trigger escalation.
Candidates move through stages
When a candidate reaches an approval-gated stage, the next approver is automatically notified by email and in-app.
Approve or reject with one click
Approvers review the candidate summary and give their decision directly from email. No login required.
Chain advances automatically
Approval moves to the next stage instantly. Rejection alerts the recruiter with the reason and any comments.
Full audit trail, always
Every decision, timestamp, and comment is logged and exportable. Compliance is never an afterthought.
Real approval chains for real hiring scenarios
Recrofy's workflows adapt to your structure, not the other way around.
Recrofy vs email chains vs HR software
Structured approval workflows vs the informal alternatives.
| Capability | Email chain | HR software | Recrofy |
|---|---|---|---|
| Approval routing | Manual CC and reply threads | Basic routing, often separate module | Built-in, configurable per role |
| Approver login required | No (just email) | Usually yes | No, approve directly from email |
| Stage notifications | Manual | Automated | Automated + configurable reminders |
| Audit trail | Email archive only | Partial | Full timestamped log, exportable |
| Parallel approvals | Difficult to coordinate | Sometimes | AND/OR logic per stage |
| Escalation rules | None | Manual escalation only | Automatic on timeout |
| Pipeline integration | Disconnected | Partial | Native, approval gates the pipeline stage |
Approval workflows connect to every other stage
Trigger approvals automatically when candidates reach a pipeline stage. No manual routing, no forgotten notifications.
Frequently asked questions
How many approval stages can I configure?
No hard limit. Configure as many stages as your process requires, HR, hiring manager, finance, legal, executive. Each stage can have one or multiple approvers.
Do approvers need a Recrofy account?
No. Approvers receive an email with the candidate summary and approve or reject directly from it. Only the recruiting team managing the pipeline needs an account.
What happens if an approver doesn't respond?
Configure automatic reminders and escalation rules. If an approver doesn't respond within a set window, a reminder is sent and (optionally) the request escalates to a backup approver.
Can I have different approval chains for different roles?
Yes. Create multiple workflow templates and assign by role type, department, or seniority. Engineering hires can route to the CTO; executive hires to the board.
Is the approval audit trail exportable?
Yes. Every decision, timestamp, and comment is logged and exportable as CSV, covering compliance requirements and post-hire review.
Can approvals run in parallel?
Yes. Configure stages with AND logic (all must approve) or OR logic (any one approver). Parallel chains let HR and Finance review simultaneously.
Structured approvals. Zero email chaos.
Set up your first approval workflow in minutes.
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